TERMS & CONDITIONS
PLEASE READ CAREFULLY All THE TERMS AND CONDITIONS BEFORE SIGNING THE INDEMNITY FORM DURING REGISTRATION
AGE LIMIT
It must be adhered to strictly and the organisers reserves right to verify the age of participants before, during and after the race.
ACCEPTANCE OF ENTRIES
a) You are Requested not to apply more than one entry per person. Multiple applications will be rejected.
b) Before submitting application an applicant must ensure to provide true, accurate, current and complete information as requested in the application form. Application will be rejected if an applicant knowingly/unknowingly mentions false information.
c) By submitting a registration application, all participants agree and accept to the “Terms and Conditions” and “Acknowledgement of Risks & Indemnity Agreement” of the Spiti Marathon and if a participant is below the age of 18 years, the guardian has to confirm his/her relation with the participant and agree and accept the “Terms & Conditions” and “Acknowledgement of Risks & Indemnity”
d) Participants of 77 Km – Spiti Avengers Challenge and 42 Km – Full Marathon are required to provide details of previous marathons along with finisher certificates as per the Eligibility Criteria at the time of registration.
e) All participants must agree and sign the Risk & Indemnity Agreement. And if a participant is below the age of 18 years, the guardian has also signed the ‘waiver’ and write his/her relation with the participant.
ENTRIES NOT ACCEPTED
Participation in the event is subject to entry confirmation. Entries will not be accepted if:
a) Finisher certificates submitted as proof of eligibility criteria are found to be incorrect.
b) Submission of incorrect documentation or information of any kind during registration.
In such cases the entry/registration shall be deemed cancelled and will be info to the applicants.
ARRIVAL IN SPITI VALLEY AND ACCLIMATISATION
By submitting the application , the participants also acknowledge and agree that they need to arrive in Spiti Valley as per guidelines recommended by Spiti Marathon. Acclimatisation is imperative and important if you are a participating in the Spiti Marathon.
CANCELLATION / CHANGE OF RACE CATEGORY AND DEFERMENT OF REGISTRATION
a) Cancellation of registration is permitted up to Sep 05, 2024 and is to be communicated in written from your registered email ID to admin@spitimarathon.in as well as needs to be informed to the organisers on whatsapp.
b) If your application/entry is rejected by the organisers for any reason, same will be informed to the indl.
c) In case of non-participation, including failure by a confirmed participant to collect his/her bib from the Spti Marathon collection points at Sumdo and kaza or if the individual is found medically unfit to run, he/she will not be allowed to participate.
d) Change of race category is permitted ONLY up to 05 Sep 2024 by the written intimation to the organisers from your registered email ID to admin@spitimarathon.in. Please ensure timely written intimation for any change of race category.
BIB NUMBER AND COLLECTION
a) It is mandatory for all participants to collect their running BIB in person. Please schedule your travel plan and itinerary as per BIB collection dates.
b) Entry or BIB is non-transferable to any other participant / person.
c) Your official race BIB number is important. Therefore please ensure that it is displayed during the entire race.
d) Do not alter the BIB number in any manner.
e) No one is allowed to wear your BIB number.
f) If any participant is found wearing another participant BIB, he/she will be disqualified and will not be allowed future participation in Spiti Marathon.
g) Running BIB must be pinned properly to the front of your t-shirt/ Shorts and clearly visible at all times.
h) Folding or covering any part of your BIB may result in disqualification.
i) Do not forcefully bend, crease or fold your BIB.
j) Make sure to fill out necessary information on the back side of your Bib.
BIB Collection dates – It is mandatory for all confirmed participants to collect running BIB (and timing chips) in person. Please schedule your travel plan and itinerary as per bib collection dates listed in Indl race pages:
TIMING CHIPS
a) Spiti Marathon will use a timing chip for all the races.
b) Timing chips must be attached to your BIB to score the race as per instructions provided.
c) This timing chip must be worn on the race day, attached properly to the BIB.
d) The chip must be attached from Start to Finish in order to be recognised as the completion of the race and receiving an official finish time.
e) The timing chip identifies your bib number and should not be worn by any other participant.
CODE OF CONDUCT
(i) Participants must follow the instructions and directions of the organisers, race officials, course marshalls, race volunteers, city volunteers at all times.
(ii) Participants must conduct themselves in sportsman like manner and respect race officials, fellow runners, and the local people of the Spiti Valley.
(iii) The organiser reserves the right to disqualify participants who refuse to follow instructions of the race officials.
(iv) You will be entering the Army Cantonment area , please maintain the Highest level of Discipline and follow every instruction given by the organisers with letter and spirit.
(v) No fault of any sort will be accepted and the organisers reserves the right to disqualify any indl found faltering the rules and regulations of the Event.
(vi) As the Area is High Altitude as well as falls very close to the Line Of Actual Control, the various factors like dropping temperature, increase in altitude and threat of the Adversary might affect the Successful completion of the event.
(vii) As the safety and security of the citizens is our first priority, we reserves the Right to change the Distance, Time, Route and Date of the event as per the arising situation.
(Viii) The same will be timely conveyed as well as displayed on the website.
(Ix) The participants will be responsible for their own Accommodation and fooding, incase of non availability of the same needs to be timely informed by the participants and as per the availability the alternative might be provided by organisers.
OFFICIAL TIME AND NET TIME
Official Time and Net Time (with Start and Finish times) will be provided for participants who have completed the races within the specified cut-off time. Your net time will be your official time.
PARTICIPANTS MUST ENSURE THAT THEY ARE MEDICALLY AND PHYSICALLY FIT TO PARTICIPATE IN THE EVENT
Any person who is suffering from any chronic disease such as heart disease or high blood pressure should not participate in the event. The organiser reserves the right to disallow / disqualify any participant who is known or suspected to be physically unfit to participate in the event.
EVENT CANCELLATION
In case the event is cancelled due to circumstances that are beyond the control of the organisers or force majeure, all confirmed registrations for the year will automatically be carried forward to the next date in same race category.
CHANGES TO THE EVENT
(i) The Event organiser reserves the right to modify and update the course, or make any other amendment to the Event and race day procedures that it deems necessary to stage the Event. Any change to the Event will be communicated to participants.
(ii) Should the course distance be reduced in accordance with condition (i), for the avoidance of doubt you agree that the Event is still deemed to be staged and that the organisers will not be liable to you for any claim.
APPLICATION FORM
The application form and the right to participate in the event and the rights and benefits available to the participant under this application form is at the sole discretion of the event organisers and promoters and cannot be transferred to any other participant / person under any circumstances. The actual participant alone shall be entitled to the rights and benefits arising out of such confirmation of participation.